BOLI : Certified Payroll Reports for Labor Contractors : For Employers : State of Oregon

Accuchex is a reputable workforce management services provider and can not only assist you with the burden of your ongoing compliance demands, but can potentially prove to be a more cost-effective solution, as well. Therefore, construction companies looking to perform government work should prepare for navigating the intricacies of this process.” Procore is committed to advancing the construction industry by improving the lives of people working in construction, driving technology innovation, and building a global community of groundbreakers. Our connected global construction platform unites all stakeholders on a project with unlimited access to support and a business model designed for the construction industry. The WH-347 Form instructions have detailed information regarding what type of work corresponds to each code.

If your business works on a federal contract over $2,000, the Davis-Bacon Act says you need to comply with certified payroll requirements. Submitting detailed weekly reports in addition to your regular payroll process can be daunting. However, it’s necessary to avoid the negative consequences that result from not complying with prevailing wage and certified payroll laws. In this guide, we’ll give you an in-depth understanding of certified payroll reports and answer common questions to equip you with the confidence to follow certified payroll reporting requirements.

Where Do I Send Certified Payroll Reports?

Your contract will include a shortlist of codes and the corresponding minimum wage you must pay them. There are a few steps to filling out a certified payroll report, so let’s go over each one. If you knowingly violate the Davis-Bacon Act, your business could be fined or terminated as a government contractor. Knowingly submitting false payroll information could lead to criminal or civil prosecution. On the second page, you’ll certify the report by including a statement of compliance. When you’re finished, you’ll sign the statement of compliance and submit the report.

• The certified payroll report is submitted weekly to whatever government agency is tracking the public project.
• If you don’t work on the contract in a particular week, you don’t have to file the report.
• Certified payroll is a weekly payroll report required by the US Department of Labor (DOL) for government contractors on federally funded projects with a contract value of over $2,000.
• They help reduce the number of errors, keep track of working time for each employee, and much more.
• And the best part – both systems have the XML report format that is required by the DIR.

The US Department of Labor demands this type of documents to ensure that contractors pay fairly the workers involved in government-funded public works projects. If your business works on federally funded projects as a contractor or a subcontractor, you’re required to submit a weekly payroll report. You submit this report, also called a certified payroll report, to the What is certified payroll U.S. This entails collecting and verifying certified payroll reports (CPRs) and other required compliance documentation from contractors, among other responsibilities. Contractors and subcontractors on most public works projects are required to submit certified payroll records (CPRs) to the
Labor Commissioner using DIR’s electronic certified payroll reporting system.

Who is Required to Submit Certified Payroll Reports?

Certified payroll reporting is when contractors and subcontractors working on federal projects submit payroll reports to confirm they’re paying their workers the prevailing wage. That’s the lowest possible amount workers can earn on a federally funded project, and it’s based on where they’re doing the work. These employers must pay the workers employed under the contract no less than the local prevailing wages, including fringe benefits, for the type of work performed. To meet the requirements for certified payroll, you’ll need to pay your employees the prevailing wage weekly. That means you’ll have to pay whichever rate is higher – the federal or state. Businesses that work on a federal contract of over $2,000 for construction, alteration or repair must comply with certified payroll requirements.

After reading this article, you’ll know what payroll outsourcing companies do so you can determine if partnering with one is right for you. To make your life easier, reduce the risk of mistakes and ensure you never lose important data, use an automated payroll solution. Even though you will have to invest in it, it will speed up your process and increase accuracy.

Design a Payroll Procedures Manual

With today’s payroll systems, it’s easy for businesses to automate their processes and ensure that certified reports are filed correctly. With customizable features, you can implement systems to handle the unique requirements of your business, including union or non-union state-specific reporting requirements. In doing so, they understand that the willful falsification of any payroll information may subject the contractor or subcontractor to civil or criminal prosecution. The U.S. Department of Labor can help you find your wage determination.

Automated solutions like QuickBooks Payroll services can help you run payroll faster and more accurately. When you add employees, lose employees, or offer pay raises, your payroll data changes. You need to know what to do next—and you shouldn’t be the only one who knows. A manual can help you train new team members, work efficiently, and reduce errors.

Work Classification Codes

Certified payroll also includes withholdings, gross wages and a statement of compliance. Generally speaking, California prevailing wage law is more stringent than its federal counterpart. For example, California has a lower threshold for triggering prevailing wages. The payroll officially becomes certified when the signed Statement of Compliance is attached.

Certified payroll using Form WH-347 is required for covered contractors and subcontractors performing work on federally financed or assisted construction contracts in an amount over $2,000. This could be anything from the building of a structure built for public use like a school to a public works project such as the repair of a highway or bridge. While you can try to tackle certified payroll reports on your own, it might make sense to enlist the help of a certified payroll specialist.

What is certified payroll reporting?

Essentially all the data you need to correctly fill out a certified payroll form. Tracking work classifications is an important part of correct accounting. Your employees’ prevailing wage rate will change depending on what work they perform at a certain point in time. Classification mistakes can result in errors in the payroll reporting process that are difficult to correct.

Adding any new process to your workflow can be stress-inducing, but growing your business with government-contracted projects is an exciting opportunity. Don’t let the learning curve deter you from taking on these lucrative projects for your firm. Instead, master the process, or get help with your construction payroll and accounting. While there are corrective measures that contractors can take to remedy their situation, continuous errors can result in failed bids on future projects, having payments withheld, or having to pay interest penalties. If the bill passes, it’ll bring $287 billion of investments into repairing and maintenance of the US roads, highways, and bridges. As a result, it’ll have a positive impact on the construction businesses that apply for government-funded construction projects.

Guidelines on when to submit Certified Payroll Report

Failure to follow the policies found in
the handbook can result in a denial of the CPP designation. The Certification Board requires that payroll professionals fulfill ONE of the following criteria before they are eligible to take the Certified Payroll Professional Examination. There are electronic systems available that will help do the heavy lifting for you and help with monitoring and managing compliance on public projects. So, you won yourself a bid on a publicly funded project, but not just any publicly funded project… You won yourself construction work in the state of California.

• While there are corrective measures that contractors can take to remedy their situation, continuous errors can result in failed bids on future projects, having payments withheld, or having to pay interest penalties.
• Even without software to help with certified payroll, it’s still a relatively straightforward process once you know what’s expected of you.
• Certified payroll reports, which need to be submitted every week to the agency that oversees a certain government contract, list every employee who performed work on a job.
• In accordance with prevailing wage laws, such as the Davis-Bacon Act and the Service Contract Act, your employees’ wages should be determined correctly.

One big one to be aware of is that certified payroll does not apply to salaried workers in executive, administrative, or professional positions. Certified payroll is for workers who are on-site and whose primary work duties include manual and physical labor. Follow the instructions to create a certified payroll report in QuickBooks. If you’re managing payroll on spreadsheets, you might be using an outdated process. Entering data manually can result in errors, and you run the risk of losing important data.

Certified payroll reports, which need to be submitted every week to the agency that oversees a certain government contract, list every employee who performed work on a job. Businesses must use Form WH-347 to submit certified payroll reports for government construction contracts. You’ll need to enter some basic payroll data on the form, including each worker’s name, Social Security number, and tax withholding information. The form’s instructions explain the rest of the reporting requirements, including work classification, workweek, and hourly rate. Certified payroll reports confirm that contractors and subcontractors working on federally-funded projects are paying their employees prevailing wages in accordance with the Davis-Bacon and Related Acts. S. Department of Labor (DOL) on a weekly basis, even if work is temporarily halted, using Form WH-347 for all contracts subject to Davis-Bacon labor standard provisions.

Contractors who work on federally funded projects are required to submit a weekly payroll report to the United States Department of Labor. If your business works on a federal contract over $2,000, you’re required to comply with certified payroll requirements. The law applies to contractors and subcontractors hired to complete construction, alteration or repair of public buildings or public works. If your business receives a government-funded job, you’ll be required to submit certified payroll records. Certified payroll reports come with strict requirements, and there are hefty penalties for non-compliance. There is also a statement of compliance that states your attached payroll report is accurate and complete.